Planning Commission

Submitting a proposal to Planning Commission for review, in three steps:

Step 1: Prepare

Make sure that you know the following items:

The Application Deadline

Prepare all required materials for your proposal in advance, so the application is complete and submitted on time.

What Materials Are Required

In preparing your proposal, it is important to understand the specific items and materials required to be submitted with the application. The requirements are outlined by the sections of code associated with each type of application (see list above) – but can also be clarified by discussing your proposal in advance with Planning & Development staff.

When the Application Needs to be Submitted

As you prepare your proposal, view the current meeting calendar and anticipate the best month to submit your application once you have all the required documents to support review.

Step 2: Apply

Complete your application for review using our CitizenServe portal. All applications are submitted online.

Once in CitizenServe, click on the “Apply to Planning Commission” link to begin the online application – ensuring all the required electronic files and materials are ready to attach before submitting. If this is your first time using the portal, you’ll need to quickly register first.

Proposal Name and Address

Once you are on the application, provide a brief description/name for the proposal and the property address. Of note, property addresses within CitizenServe are those associated with the County parcel/property records. Sometimes, in order to enter an address for a storefront or other location that has multiple addresses within a single building, the applicant will need to use the County property website to locate the primary address associated with their building’s parcel.

Proposal Type

Once the address is entered, the applicant should then be able to select from a drop-down list the appropriate application type for their proposal (items are listed as they currently appear in CitizenServe):

• • Minor Sub-Division (discuss with Planning & Development first)
  • Lot Consolidation/Lot Split
  • Planned Development
  • Similar Use
  • Conditional Use
  • Historic Designation
  • Parking Plan Review
  • Outdoor Dining Renewal (only for those already with an initial outdoor dining/conditional use approval)
  • Communication (not for general use)
  • Use Variance

Required Supporting Materials and Application Fee

To ensure your application is complete, please (1) upload all required elements for the proposal; and (2) pay the review fee before submitting the application.

Once your application has been submitted, you will receive email confirmation from CitizenServe.  City staff will then contact you with more information on the meeting dates/times and recommendations (if any) to help ensure your proposal is appropriately prepared for Commission review.

Step 3: Present and Discuss

Attend meeting(s), present your proposal, and work with the Commission towards gaining approval.

The formal Commission meeting is held at 6:30 PM on the first Thursday of each month in the City Hall Auditorium (12650 Detroit Ave, Lakewood, OH). Applicants must plan on attending this meeting in person for the proposal to be heard/discussed.